Services & Facilities Senior Specialist Full-time Job

Key Responsibilities/Duties

Strategy and Planning

Contribute to the development, implementation, and update of the section related policy, procedures manual, delegation of authority, systems user manuals and standard forms, and ensure alignment with SAI’s overall policies and procedures.

Contribute to the development, implementation, and update of the sections’ strategic, budget and procurement, and operational plans ensuring alignment with the department and sector strategy and objectives, and SAI’s mission and vision.

Assist in the development of the section Key Performance Indicators (KPIs) and ensure to meet individual KPIs to improve efficiency and effectiveness.

Operations (with sub-headings)

Provide general administrative services such as overall security and safety arrangements, hotel accommodation and travel arrangements to ensure smooth day to day operations.

Classify, record and distribute mails and correspondences received and ensure timely and accurate distribution to support business requirements.

Act as an in-charge of General Service stores including ordering of required items to replenish minimum store quantity and yearly stocking inventory.

Monitor and track SAI assets and insurance, and perform yearly verification.

Monitor, maintain, track and update personnel information such as the passport number, visa expiry / renewal date, driving license, vehicle registration number and other personal staff details to ensure that records are available and updated for future references.

Provide administrative support in processing relevant permits for contractors to commence work at the Authority work sites as required.

Prepare reports on the status of documents processed and cleared to keep Senior Team Member informed about the progress of approvals received.

Contribute to ongoing improvements on general administrative services activities and maintain an archive of all administration documentation including asset management, office equipment maintenance, contracts and license agreements, etc.

Coordinate with relevant stakeholders on the visitors’ travel arrangements (e.g. flight ticket, hotel accommodation, transportation, etc.) to ensure necessary arrangements for smooth travel and maintain the reputation of the entity as a good host.

Monitor and track SAI’s transport fleet; arrange and follow up for periodical maintenance and insurance renewal to ensure the best standards of service and delivery are applied across the Authority.

Maintain the General Services database and take corrective action in case of discrepancy to ensure accurate information is available.

Process renewal of contracts and subscriptions such as, Post Box - Newspapers and Newspapers, and monitor expiry to avoid disruption of services.

Follow up telecom, water and electricity bills and process payment to avoid disruption of services.

Prepare tags and code assets and devise properties in coordination with relevant organizational units to ensure inventory of all SAI assets and devices.

Supervise and monitor cleaning services of SAI’s facilities and properties and ensure to maintain tidiness and cleanliness across SAI facilities.

Supervise hospitality services (e.g. catering, etc.) in all SAI events and ensure smooth operations and high standard of service.

Our Mission
At the UAE Accountability Authority (UAEAA), we are custodians of more than just accounts; we are guardians of the future. Upholding transparency, integrity, and excellence, we navigate the forefront of the industry as pioneers. Our mission is twofold: to bolster financial precision and accountability, and by doing so, protect public funds which are the bedrock for future generations. We strive to secure a stable and reliable economic landscape that serves both businesses and individuals, ensuring that today's resources are preserved and utilized for tomorrow's prosperity.
Our Culture
Our doors open to a world where professionalism meets passion. We believe in fostering a culture where every team member feels valued and inspired to reach their full potential. Here, your voice matters, your work has impact, and your growth is our priority.