Executive Assistant Full-time Job

Key responsibilities:

This involves not only scheduling appointments and meetings but also proactively managing the VP's time to ensure maximum efficiency. This includes organizing the calendar to accommodate important deadlines, travel schedules, and ensuring that the VP is aware of any potential conflicts or overlapping commitments.

The Executive Assistant will be responsible for screening and prioritizing emails, phone calls, and other communications directed to the VP. This requires the ability to assess the urgency and importance of each request and take appropriate action, whether it's responding directly, delegating to another team member, or scheduling time for the VP to address it personally.

This involves drafting, editing, and formatting various documents, including emails, memos, reports, and presentations. The EA must ensure that all communications are professional, accurate, and aligned with the VP's messaging and objectives. They may also be responsible for conducting research and gathering data to support the VP's presentations and reports.

The EA serves as a primary point of contact between the VP and internal departments, external stakeholders, clients, and partners. This includes relaying messages, gathering information, and facilitating communication to ensure that all parties are well-informed and that the VP's directives are effectively communicated and executed.

The EA may be tasked with assisting in the preparation of sales proposals, contracts, and other sales-related documents. This could involve gathering relevant data, coordinating input from various team members, and ensuring that all documents are accurate, complete, and submitted in a timely manner.

This includes planning, organizing, and coordinating logistics for events, conferences, trade shows, and other gatherings. The EA will be responsible for booking venues, arranging travel and accommodations, coordinating presentations and materials, and ensuring that all details are attended to for a successful event.

As the EA will have access to sensitive and confidential information, they must maintain the utmost discretion and professionalism at all times. This includes handling confidential documents, conversations, and correspondence with care and ensuring that sensitive information is protected from unauthorized access or disclosure.

The EA will be responsible for managing the VP's expense reports, including tracking expenses, reconciling receipts, and submitting reports in accordance with company policies and procedures. They may also be responsible for processing invoices and ensuring that payments are processed in a timely manner.

This includes various administrative tasks such as answering phone calls, responding to emails, maintaining office supplies, filing documents, and other ad hoc tasks as needed to support the smooth functioning of the VP's office

Experience & Qualifications :

Tertiary qualification or degree in Business Administration, Marketing, or a related field preferred, or;

Certification in office management, administration or related field

5 years’ minimum experience as an executive assistant or similar role

Launched in November 2019, the UAEs EDGE is one of the worlds leading advanced technology groups, established to develop agile, bold and disruptive solutions for defence and beyond, and to be a catalyst for change and transformation. It is dedicated to bringing breakthrough innovations, products, and services to market with greater speed and efficiency, to establishing the UAE as a leading global hub for future industries, and to creating clear paths within the sector for the next generation of highly-skilled talent to thrive. With a focus on the adoption of 4IR technologies, EDGE is driving the development of sovereign capabilities for global export and for the preservation of national security, working with front-line operators, international partners, and adopting advanced technologies such as autonomous capabilities, cyber-physical systems, advanced propulsion systems, robotics and smart materials. EDGE converges R&D, emerging technologies, digital transformation, and commercial market innovations with military capabilities to develop disruptive solutions tailored to the specific requirements of its customers. Headquartered in Abu Dhabi, capital of the UAE, EDGE consolidates more than 20 entities into four core clusters: Platforms & Systems, Missiles & Weapons, Electronic Warfare & Cyber Technologies, and Trading & Mission Support.