Administration Assistant Full-time Job

Responsibilities

We are looking for an Administration Assistant to join our Administration & Management department at GAC. The ideal candidate will be responsible for various administrative tasks to ensure smooth operations within the office. Some key responsibilities include:

Ensuring all invoices are captured in company software

Maintaining records in respective software and updating dispatch/collection details to accounts promptly

Keeping an up-to-date trip log and conducting regular inspections

Maintaining the Vehicle Master File, Vehicle Expense Log, and Weekly Vehicle Report

Handling incoming calls without any customer complaints

Welcoming office visitors without any complaints

Keeping an up-to-date record of all visitors and providing HSSE briefing

Controlling office stationery and inventory efficiently

Ensuring necessary repairs and maintenance are carried out

Handling faxes, documents, and covers received at the reception effectively

Properly destroying archived files when required

Completing all assigned tasks in a timely manner

If you are organized, detail-oriented, and have excellent communication skills, we would love to have you on our team. Apply now to be part of our dynamic work environment!

Job Requirements

Thank you for your interest in the Administration Assistant role at GAC in the Administration & Management department. To be considered for this position, please ensure you meet the following requirements:

Graduate with a University degree

Professional qualifications in telephone attendance skills, verbal communication, customer focus, and ability to handle pressure

Excellent English communication skills

Proficient with MS Office Package, especially PowerPoint and Excel

Ability to quickly learn new software

Minimum of 2 years of experience in a similar industry, preferably within the UAE. Freshers with a proactive attitude are also welcome

GAC is a global provider of shipping, logistics and marine services. Emphasising world-class performance, a long-term approach, innovation, ethics and a strong human touch, we deliver a flexible and value-adding portfolio to help customers achieve their strategic goals.
Established since 1956, GAC employs over 7,500 people at more than 300 offices in over 50 countries worldwide.